AMPS - CBSE School Association of Tamilnadu

Where can I find list of schools affiliated to the Board?

The list of affiliated schools is available at www.cbseaff.nic.in.

What is the difference between Affiliation and Recognition?

Affiliation means formal enrolment of a school among the list of approved schools of the Board following prescribed/approved courses of studies up to Class 8, as well as those schools preparing students according to prescribed courses for the Board's examinations. Recognition means formal State recognition of a school in accordance with the provisions of Section 18(1) contained in the Right of Children to Free and Compulsory Education Act, 2009.

What are the documents that are to be obtained from government departments?

No Objection Certificate or NOC
Recognition Certificate
Land Certificate
Land Ownership Documents
Society Registration Certificates
Fire Safety Certificate
Safe Drinking Water and Sanitary Certificate
Building Certificate
Certificate from bank regarding ECS
Certificate from DEO

What is No Objection Certificate?

No Objection Certificate is a letter issued by the Education Department of the State/Union Territory with respect to a school situated in the State/Union Territory, certifying the State/UT has No Objection for affiliation of the school to the Central Board of Secondary Education (CBSE).

Will any communication regarding application process for Board affiliation be sent to school through offline methods?

No, all correspondence from the Board will be sent through the online link only. No hard copy will be sent to the school.

How much time will be given to the school for submitting clarification/compliance in case of any?

For submitting any clarification/compliance, school will be given 30 days from the date of such communication.

Will the school be given an opportunity to appeal the decision of the Board?

A school may submit a representation against the decision of the Board with respect to scrutiny of application and inspection report within 60 days of communication of such decision. If affiliation is not granted and the application is rejected, the school may apply afresh with prescribed fee after fulfilling the norms for affiliation.

In case of delay in grant of extension of affiliation, will current affiliation status of the school remain valid?

Affiliation granted to the school will remain valid on receipt of application from a school for extension of affiliation, subject to the final decision of the Board.

What are the norms regarding late submission of application for extension of affiliation?

A late fee as per the details given in Appendix-I shall be charged from the school against late submission of applications for extension of affiliation. Late fee shall be chargeable from the last date or the date when the applications are opened for next term/session as the case may be.

How to apply for additional subjects for affiliated schools?

It will be the responsibility of the school to apply for additional subjects with requisite fee as per time frame in Appendix-I. However, the board may conduct an inspection to assess the suitability of the facilities available with respect to the teaching of the subject(s) applied. No school is permitted to start the classes in the applied additional subjects, even during the pendency of the application.

What is the affiliation fee and time frame for submission of application?

The school may apply along with prescribed affiliation fee given in Appendix-I. The fee deposited will not be refunded or adjusted. Online applications for all categories within the scope of Affiliation Byelaws shall generally be open on 1 January and shall close by 31 March of a particular calendar year.

Will inspection be conducted for all categories in the online application as mentioned in the Affiliation Byelaws?

No school shall be affiliated to the Board without inspection by an inspection committee of not less than two members at least one of whom has to be an academician. An affiliated school may be inspected at the time of extension or after specified periods any time during the affiliation period. The Board may at any time get an affiliated school inspected by a committee without giving any notice to the school as per rules 11.4 and 11.5 of Affiliation Byelaws. Details regarding inspection and procedure are listed under rule 11.7 of Affiliation Byelaws.

What would be the focus of inspection of schools?

The inspection will be more academic and quality oriented by placing reliance on the outcome based methodology and going away from the techniques of input based inspections.

What are the salient features that schools should follow for ensuring quality of education?

The school should follow the scheme of studies for different classes as prescribed in the Examination Byelaws of the Board. The school should sponsor its bona fide and eligible students in Board's Class 10 and 12 examinations. The school should provide free of charge its infrastructure for conduct of Board's examination and spot evaluation. The school should prepare its annual report on school website before 15 September of every year. The school shall follow CBSE inter-school sports and games competition rules. The school shall fill up the self-appraisal form required for affiliation/upgradation/extension by reflecting the correct and true present position.

Where is the format for certification available and who will issue it?

The format for certification is available as Appendix II of Affiliation Byelaws for schools applying for fresh affiliation. Appendix III is applicable for schools seeking extension/upgradation of affiliation. The soft copy of the byelaws is available on the Board's website: www.cbseaff.nic.in. This certification is to be issued by the District Education Officer or an equivalent officer of the State Education Department as may be notified by the appropriate government.

Can the school apply for affiliation without submission of certification from District Education Department?

No, it is mandatory on the part of the school to upload certificate at the time of submission of online application for affiliation.

What are the different categories of fees for affiliation?

The details of fee prescribed for different categories are available in Appendix-I of Affiliation Byelaws of the Board.

Is the school required to submit NoC, Recognition Certificate, Safety Certificate separately?

No, the school is required to upload only one, single certificate obtained from District Education Administration as per prescribed format during application for affiliation with the Board for various categories.

When can the school apply for affiliation with the Board?

The school can apply online only from 1 January to 31 March with prescribed fees for affiliation under various categories.

When will the school get to know the status of its application?

The application will be reviewed as per norms of affiliation and subject to fulfilment of mandatory conditions of affiliation. The Inspection Committee will be constituted immediately. However, on non-fulfilment of mandatory conditions, application will be rejected and communication in this regard will be sent to the school.

Will the Board allow transfer of school from one Society to another?

Enabling provision has been made under Rule 15.2 of Affiliation Byelaws to allow the transfer of school from one society to another under certain pre-conditions, such as threat to very existence of the school, furtherance of cause of education, approval from state, and others.

What is the period of affiliation?

The Board after initial affiliation for a period of 3 years grants extension of affiliation for a further period of 5 years provided the school conforms fully to the norms of affiliation under the byelaws and other conditions laid down for extension from time to time.

When should schools apply for extension of affiliation?

Application for extension of general/regular affiliation for Secondary/Senior Secondary classes should be made by the school authority from 1 January to 31 March (under different fee slabs as per Appendix-I) of the preceding year in which the affiliation expires. Affiliation granted to a school will remain valid on receipt of application from a school for extension of affiliation subject to the final decision of the Board.

What are the rules prescribed for affiliation of schools located in foreign countries?

As per Rule 2.5 of the Affiliation Byelaws, special provisions for affiliation have been made with respect to schools situated in foreign countries.

What are the land requirements for schools seeking affiliation with the Board?

The land requirement applicable to schools seeking affiliation with the Board is mentioned in Rule 3 of the Affiliation Byelaws.

What should be the qualification of teachers in affiliated schools?

The qualifications of teachers will be strictly as per NCTE notifications and the Salary should be as per the rules of the appropriate government.

How many teachers should be appointed in the school?

The student:teacher ratio should not exceed 30:1 in the school. In addition, there must be 1.5 teachers per section, excluding principal, physical education teacher and counsellor to teach various subjects.

What are the requirements regarding the financial status of the school for affiliation?

The school must have sufficient resources to guarantee its continued existence. It should maintain separate accounts from the society/trust/company and maintain audited books of account independently.

Whom should be contacted for teachers' training and what is the duration of training?

Every affiliated school is required to arrange training programmes every year for all its teachers through a recognized Sahodaya School Complex of CBSE or the State or Regional Teachers Training Institutions:

Every school shall organize 3 days of in-house training programmes for every teacher at the school level.
Every school shall organize a minimum of 2 days of training programmes by external agencies.
Every school should organize at least 5 days of training programmes for its Principal every year.
Every school shall organize full time training programmes of not less than 5 days, at least once in three years, for its entire teaching staff.

What are the important issues related to Board exams?

The school management is required to ensure compliance with the following provisions:

All provisions of the Affiliation and Examination Byelaws and all directions given by CBSE must be strictly complied with.
The school should follow the scheme of studies as prescribed in the Examination Byelaws.
The school is required to maintain records of attendance of all pupils especially Class 9–12.
The school should sponsor its bona fide and eligible students in Board's Classes 10 and 12 examinations.
The school shall not send candidates for examination of any other Board/University.
The school should provide free of charge its infrastructure for conduct of Board's examination and spot evaluation.
The school should ensure that no financial irregularity is committed.

Can a school begin CBSE-pattern Classes 9–12 before securing affiliation?

No school will be permitted to start CBSE-pattern Classes 9–12, as the case may be, during the pendency of the application for affiliation without obtaining formal grant of affiliation from the Board.

Does the Board have any role in fee fixation in affiliated schools?

No. Fees shall be charged under the heads prescribed by the Department of Education of the State/UTs. Admission fee and fee charged under any other head are to be charged only as per the regulations of the appropriate government.

What should be the composition of the School Management Committee?

All the schools affiliated with the Board shall have a School Management Committee as stipulated in RTE Act 2009, and other enactment or regulations framed by the state/appropriate government. Further details are as per the rules mentioned in Chapter 8 of Affiliation Byelaws.

Does the Board grant Permanent Affiliation to schools?

No. The Board does not grant Permanent Affiliation to schools. The earlier category has been changed to General Affiliation category. Schools which were affiliated with the Board till 2018 under permanent affiliation will continue under general affiliation and all provisions of the bye-laws shall be applicable to these schools.

What is the difference between General Affiliation and Regular Affiliation?

General Affiliation is granted to schools established by Societies registered under the Societies Registration Act 1860 or by registered Trusts or Companies registered under Section 8 of the Companies Act 2013. Regular Affiliation is granted to schools run by Education Departments of States/UTs, government-aided schools, and schools run by organizations like KVS, NVS, CTSO, Sainik Schools Society, and schools run by government ministries (Defense, Railways, etc.).

What is Commencement Certificate?

The Board has directed schools to submit a Commencement Certificate in the prescribed manner and format to the effect that the school has complied with all the conditions imposed in the grant letter. The format is given in Appendix-VIII of the revamped Affiliation Byelaws 2018.

What is the land requirement for the opening of different sections in schools?

The details about land requirement/campus area/affiliation/optimum number of sections allowed is mentioned in Appendix V of revamped Affiliation Byelaws 2018.

What facilities should schools provide for persons with disabilities?

School will provide proper facilities like ramps in toilets for wheel chair users, auditory signals in elevators/lifts and other possible infrastructural facilities in accordance with RPWD Act-2016. School shall promote inclusion of students with special needs as per the "Rehabilitation of Persons with Disabilities Act 2016".

What are the Provisions for Residential Schools?

Schools having hostel facilities shall ensure that they comply with the directives issued by the National Commission for Protection of Child Rights (NCPCR). The school shall also follow directions issued by the Central/State/UT Government and National Disaster Management Authority.

What are the Provisions for Schools operating on Franchisee model?

A school seeking affiliation or affiliated to the Board may enter into an agreement with a franchiser for the limited purpose of getting academic support, academic guidance, training of manpower and extra- and co-curricular activities only as per rule 15.1.

Does CBSE decide what subjects will be taught in a school?

A school can offer subjects approved by CBSE and satisfying the provisions of scheme of studies prescribed by the Board from time to time.

Is it mandatory to apply for extension of affiliation?

Yes, it is mandatory to apply online for extension of affiliation to enable students to appear in the Board exams.

When to apply for extension of affiliation?

The school is required to apply online for extension of affiliation with prescribed fee as per Appendix II of Affiliation Byelaws of the Board preceding the year in which the school wishes to apply.

What are the safety norms that the school is required to adhere to?

The school needs to follow comprehensive guidelines issued by NCPCR and NDMA. The detailed circular has been issued by the Board vide Circular No 05/2018 dated 27/03/2018.

Can books, stationery items and uniforms be sold on the school campus?

Schools are permitted to open a Tuckshop inside the school premises. The sale of books, stationery and uniform items must be done without any coercion on the students/parents. A detailed circular has been issued vide Circular No. 08/2018 dated 21/06/2018.

Is it mandatory to relieve teachers for evaluation of answer scripts of Board exams?

Yes, it is mandatory to relieve teachers for evaluation of answer scripts of Board exams. A detailed circular has been issued vide circular no 03/2018 dated 23/02/2018.

What is On Demand Affiliation?

On Demand Affiliation is meant for schools that miss the opportunity to apply online during the prescribed time period. Such schools can apply online with the prescribed fee any time in a year for affiliation under various categories and also for additional subjects of their choice.

Why has On Demand Affiliation been introduced?

Considering the future of students admitted in schools that miss the deadline, the provisions for On Demand Affiliation has been introduced. This is not compulsory, and is meant only for the rare cases that miss the deadline.

What is On Demand—Introduction of Additional Subjects?

The school that misses the opportunity to apply online during prescribed period for Additional Subjects, can apply online with the prescribed additional fee. The fee excludes re-inspection fee and fee for subjects applied for.

What is meant by preponing of session?

Schools that have applied for the next session but require to pre-pone the session of Affiliation to the current session are provided with an opportunity to pre-pone the session with the prescribed fee.

What are the requirements for pre-ponement of session?

The conditions for pre-ponement are:

Request of school with appropriate reasons
Recognition for the period of pre-ponement
Enrolment of students
Inspection Committee recommendation
Payment of prescribed fee

What should be the size of the class room?

As per Rule 4.1 of revamped Affiliation Byelaws 2018, minimum size of the class rooms should be 8 x 6 m (approximately 500 sqft).

How much space is required per child in a class?

Availability of 1 sqmt built-up floor area per child in the class room is an absolute necessity in the school.

How many students can be accommodated in 1 class room?

As per Rules 4.8 and 14.12 of revamped Affiliation Byelaws 2018, the optimum number of students shall be 40 in each section.

What should be pupil:teacher ratio?

As per Rule 5.4, the pupil:teacher ratio should not exceed 30:1 in the school. In addition there must be 1.5 teachers per section, excluding Principal, Physical Education teacher, Counselor, etc.

Does 1.5 teachers include other teaching staff such as principal, PTI and Counselor?

No, the provision of 1.5 teachers per section excludes Principal, Physical Education teacher(s) and Counselor of the school.

What is School Reserve Fund?

"Reserve Fund" means fund created by the school authority in a Post Office/Nationalized Bank in the joint names of the Managing Trustee/Society Member/Company and the Principal:

Enrolment	Amount of Reserve Fund
Upto 500 students	Rs. 60,000/-
From 501 to 750 students	Rs. 80,000/-
From 751 to 1000 students	Rs. 1,00,000/-
Above 1000 students	Rs. 100/- per student (rounded to nearest thousand)

How many members should be there in the School Management Committee?

The management committee of a recognized aided school shall consist of not more than fifteen members. A private unaided school shall consist of not more than twenty-one members. (Refer Chapter 8 of CBSE Affiliation Byelaws 2018.)

What are the steps for the online application process for General Affiliation?

Steps to apply online for General Affiliation will be available on www.cbseaff.nic.in.

We are a newly affiliated school and do not have User ID and password. How to proceed?

Contact your regional office for the same.

We are using correct LOC/Registration User ID and password and still cannot login. How to proceed?

Use first 15 characters of your password. If you still cannot login, contact your regional office for the confirmation of your password.

We have paid late fee and still the portal asks us to pay. What to do?

In case of payment through Debit/Credit cards, the status gets updated instantly. If it does not update, send a mail to oasis.cbse@gmail.com. In case of NEFT, it takes 24–48 hours for payment to get updated. If the last date of data submission is near, pay by Debit/Credit card only.

Our affiliation number has changed/updated. How to migrate old OASIS details to the new version?

Send a mail to oasis.cbse@gmail.com mentioning both affiliation number and affiliation grant letter.

How can I get a UDISE code?

Contact your State Education Department.

What to fill in TEACHER CODE column?

Employee code of the teacher. If not available, you may put serial number.

How to check if all the sections are submitted?

Please check your dashboard, where there should be "COMPLETED" written in green against sections that are submitted successfully.

How do I ensure that OASIS data entry is complete?

A PDF file with the title "Final Report" will open.

We have applied for affiliation extension. What to fill for affiliation validity date?

Fill 31 March of the concerned year.

Where can I post queries related to OASIS?

For queries, take a screenshot and drop a mail to oasis.cbse@gmail.com.

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